Language of Materials
Conditions Governing Use
Copying. Papers may be copied in accordance with the library's usual procedures.
25.43 linear feet ((28 file boxes, 10 folio+ boxes) plus 1 folder of publications, 2 folio+ folders, 6 oversize folders, 1 supersize folder, 2 photograph folders, 3 objects, and electronic records.)
Series I, ADMINISTRATION, 1974-2002 (#1.1-4.11, 29F+B.1-29F+B.6, OD.1, PD.1- PD.2), contains files related to the administrative and operational functions arranged alphabetically. They include awards; administrative calendars; files on conferences attended by New Words management or staff; contacts including an address book and lists of feminist bookstores; general administrative correspondence; legal correspondence and related material; bound log books providing insights into daily operations and store management practices; store maps and signs; notes and meeting minutes from annual and regular staff meetings; personnel files on employee healthcare and hiring procedures; correspondence regarding wheelchair accessibility; and a photograph of New Word's interior at 186 Hampshire Street (PD.1).
Series II, FINANCIAL, 1974-2002 (#4.12-20.9, F+D.1, 30F+B.1-38F+B.3, OD.2), comprises the bulk of the collection, and includes advertising cost sheets; balance sheets; completed book order forms; book order files for college and university classes; records relating to book sales at the annual birthday sale, outside conferences, and outside events; bound bookkeeping notebooks; cash disbursement records; checking account statements; consignment agreements and related correspondence; credit union material; financial surveys and conditions summaries; general ledgers; grant material; inventories; sample invoices and receipts from small, rare, or feminist presses and distributors; purchase records; financial reports; sales data; and tax information. The series is arranged alphabetically, and chronologically therein.
Series III, MERCHANDISE REFERENCE, 1974-2002 (#20.10-22.14), contains reference materials, possibly gathered to assist in selecting inventory. Files are arranged alphabetically and include bestseller lists; bibliographies on various topics; book catalogs; flyers for books and merchandise; sample merchandise; printed material from distributors, presses, and other publishers; and subject files regarding regularly used distributors and presses.
Series IV, PROMOTIONAL MATERIAL, 1975-2002 (#22.15-26.4, F+D.2, OD.3, SD.1), contains New Words advertisements and related; marketing studies; promotional program files, including the frequent reader plan; newspaper publicity; files relating to author readings and other events that promoted sales and visibility of New Words in the community; and the New Words web site, which is being captured periodically as part of Harvard University Library's Web Archive Collection (WAX); searchable archived versions of the web site will be available through the finding aid in 2010. The files are arranged alphabetically.
Series V, SPECIAL CAUSES, 1974-2002 (#26.5-27.20), consists of materials related to charities and other community services that New Words supported through contributions. Included are correspondence; files on charities; subject files about special causes; and a substantial collection of thank you letters from charitable organizations.
Series VI, MEMORABILIA, VIDEOTAPES, AND OVERSIZED 1976-2001 (#28.1m-28.4m, Mem.1-Mem.3, Vt-169.1 - Vt-169.5, F+D.1-F+D.2, 29F+B.1-38F+B.3, OD.1-OD.6m, SD.1), contains items arranged in three subseries by format.
Subseries A, Memorabilia, 1977-1995 (#28.1m-28.4m, OD.6m, Mem.1-Mem.3), includes feminist and other political buttons; a tote bag; a New Words shopping bag with logo; a t-shirt; and a frequent reader card stamp.
Subseries B, Videotapes, 1996-2001 (#Vt-169.1 - Vt-169.5), captures special events hosted or sponsored by New Words, including footage from author readings and a self-defense class; as well as from a Simmons College special event.
Subseries C, Oversized, 1976-2001 (#F+D.1-F+D.2, 29F+B.1-38F+B.3, OD.1-OD.6m, SD.1), includes materials that have been pulled from throughout the collection. The oversized listing also serves as a shelflist for oversized items found throughout the collection and listed previously in the series above.
Most of the photographs in this collection are or will be cataloged in VIA, Harvard University's Visual Information Access database. Others, referred to as "uncataloged" photographs, are not of sufficient research interest to warrant cataloging and are simply treated as part of the documents they accompany; they are marked on the back with an asterisk in square brackets [*].
- Series I. Administration, 1974-2002 (#1.1-4.11, 29F+B.1-29F+B.6, OD.1, PD.1- PD.2)
- Series II. Financial, 1974-2002 (#4.12-20.9, F+D.1, 30F+B.1-38F+B.3, OD.2)
- Series III. Merchandise reference, 1974-2002 (#20.10-22.14)
- Series IV. Promotional material, 1975-2002 (#22.15-26.4, F+D.2, OD.3, SD.1); includes electronic records
- Series V. Special causes, 1974-2002 (#26.5-27.20)
- Series VI. Memorabilia, videotapes, and oversized, 1976-2001 (#28.1m-28.4m, Mem.1-Mem.3, Vt-169.1 - Vt-169.5, F+D.1-F+D.2, 29F+B.1-38F+B.3, OD.1-OD.6m, SD.1)
- ___Subseries A. Memorabilia, 1977-1995 (#28.1m-28.4m, OD.6m, Mem.1-Mem.3)
- ___Subseries B. Videotapes, 1996-2001 (#Vt-169.1 - Vt-169.5)
- ___Subseries C. Oversized, 1976-2001 (#F+D.1-F+D.2, 29F+B.1-38F+B.3, OD.1-OD.6m, SD.1)
Immediate Source of Acquisition
The records of New Words were given to the Schlesinger Library by New Words between September 2002 and October 2005.
By: Mary O. Murphy
- Business records
- Cambridge (Mass.)--Social life and customs--20th century
- Electronic records
- Feminism--United States
- Feminist literature--United States
- Financial records
- Web sites
- Women authors
- Women in the book industries and trade--United States
- Women's studies--United States
- Women's writings
- Women--Social networks
- Women-owned business enterprises--Massachusetts--Cambridge
- New Words. Records of New Words, 1974-2002: A Finding Aid
- Arthur and Elizabeth Schlesinger Library on the History of Women in America
- Processing of this collection was made possible by a gift from the Pine Tree Foundation.
- EAD ID
Part of the Schlesinger Library, Radcliffe Institute Repository
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