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COLLECTION Identifier: UAV 298.8000

Construction Management Records, ca. 1953-1986.

Overview

Harvard University was one of the first large organizations to establish its own internal construction management group, beginning in the 1960s, which centralized all administrative responsibilities involved in the building process. These responsibilities included awarding bids, overseeing daily activities of the contractors and architects, acting as a liaison to offices, organizations, and individual members of the Harvard community and any communities affected by the construction project, and closing out the project upon completion. These records document all capital University building and renovation projects within Harvard University from ca. 1953-1986. Almost 20% of the records document the building of the Medical Area Total Energy Plant (MATEP).

Dates

  • 1953-1986.

Creator

Conditions on Use and Access

Access to unpublished archival records is restricted for 50 years from the date of creation of the record(s). Access to personnel records is restricted for 80 years. See reference staff for details. No restrictions on access apply to published records.

Extent

167.5 cubic feet (167 record cartons and 1 document box)
These records document all major capital construction and renovation projects at Harvard University from ca. 1953-1986. The records consist of materials created and received by the Dept. of Buildings and Grounds, the Harvard Planning Office, Harvard Planning Group, and the Construction Management Department in the course of the daily administration and oversight of construction projects. Records include information on the construction management process, community and labor relations, expansion of Harvard into Cambridge and Boston, Harvard's physical plant, and the relationship between academics and architectural design at a university. The MATEP Construction Records series comprises almost 20% of the records and includes information on the economic pressures and decision-making process that led Harvard to produce its own energy.

History of Construction Management at Harvard University

Oversight of the planning, design, and construction of Harvard University facilities has been the responsibility of a variety of committees, departments, and offices which have gone through numerous mergers, consolidations, and reorganizations. The project files that make up the bulk of the construction management records reflect all of these changes and shifting responsibilities.

Harvard University was one of the first large organizations to establish its own internal construction management group. The construction management concept sought to centralize all the administrative responsibilities involved in the building process in the hands of one manager or one office, enabling the owner of the project to keep control over the increasing complexity and high costs of construction.

Harvard's construction managers took on the role that in the past had been filled by general contractors. They oversaw each segment of construction, which was contracted separately. This enabled Harvard to move away from a sequential to an overlapping phased building program, saving enormous amounts of time on building projects and providing greater flexibility to construction managers throughout the building process. A chronology has been provided to help researchers identify significant dates and events in the history of project planning and construction at Harvard.States de-regulates energy industry; Harvard sells MATEP.
Chronology of Project Planning and Construction Management at Harvard University
Pre-1900
The Harvard University Corporation appoints building committees as needed. They employ an architect and arrange for design, planning, and construction.
1910s-1950s
Dept. of Buildings and Grounds manages projects. The Superintendent of Buildings and Grounds reports to the Administrative Vice President.
1950s
The Harvard University Planning Office is created and reports to the Administrative Vice President. Its mission is to establish and maintain the physical planning programs of the University in order to create a more sympathetic environment serving the instruction, research, and service programs of the University community within the limits of its fiscal resources.
The Director of the Planning Office is Cecil Austin Roberts, who is also the Director of the Dept. of Buildings and Grounds. Together, the two agencies assist deans and faculty in selecting architects to be recommended for appointment by the Corporation.
1956
The Property Information Resources Center is established as the Planning Office's departmental library. It collects surveys, planning studies, and office records.
1961-1962
Harold Goyette begins work as a planning officer in the Harvard University Planning Office.
1969-1970
Goyette is named Director of the Harvard University Planning Office. He serves as Director of Planning until 1981.
1970s
Harvard University begins to investigate whether it should make or buy energy for the medical area, eventually leading to the construciton of MATEP.
1971-1972
A change in the structure of Harvard Central Administration results in the Planning Office reporting to the Vice President for Administration instead of the Administrative Vice President. (When Derek Bok becomes President of Harvard University, the office of Administrative Vice President is replaced by three new officers, the Vice President for Financial Affairs, the Vice President for Government and Community Relations, and the Vice President for Administration.)
Stephen S. J. Hall is the Vice President for Administration; both the Planning Office and the Dept. of Buildings and Grounds report to him.
1972-1973
Harvard University Planning Office expands to include, in addition to a Director of Planning and Manager of Project Planning, a Manager of Long Range Planning and Research and a Planning Officer for Planning Administration and Studies.
1973-1974
Positions of Manager of Construction Management and Assistant Manager for Renovations are added to the Harvard University Planning Office. Robert Thomas, who serves as Manager of Construction in Harvard University Planning Office, had previously been Manager of Construction in the Dept. of Buildings and Grounds.
ca. 1975
MATEP construction begins.
1975-1976
Joe Wyatt is appointed Vice President for Administration, serving until 1982.
1976
Position of Manager of Architectural Services is added to Harvard University Planning Office.
1978
Harvard Real Estate, Inc. is created as a wholly owned subsidiary of Harvard University. It manages property, including development and acquisition, for graduate student and faculty housing, and commercial and administrative office space.
1978-1979
Construction management is removed from within the Planning Office
A separate Construction Management Department is created, which is a peer agency and reports to the Vice President for Administration. It oversees construction on a day-to-day basis. Robert Thomas is its director. Staff include a Manager of New Construction and a Manager of Renovations.
The Harvard University Planning Office still oversees pre-construction project planning, long range planning and research, and architectural services.
1980
MATEP construction completed; operations are stalled by community and state concerns over emissions.
1981
Goyette is succeeded by Dick Fryberger, whose title is Manager of the Harvard University Planning Office; he serves as Acting Director until 1984.
Long Range Planning and Project Planning are consolidated and Architectural Services is dissolved.
1983-1984
Robert H. Scott is appointed Vice President for Administration; he serves until 1987.
1984 - 1985
Dept. of Buildings and Grounds is succeeded by Facilities Maintenance.
Harvard University Planning Office changes name to Harvard Planning Group, and Robert A. Silverman is named Director.
1985
Robert Thomas, Director of Construction Management, dies.
1986
MATEP begins producing energy.
1986-1987
No new director of Construction Management is named; the department is headed by Associate Manager David E. Irving.
The Planning Group now includes an Associate Director of Urban Planning and Community Affairs.
1987-1988
Construction management is again subsumed under planning; it becomes a component of the Planning Group. Irving now serves as Manager of Construction Management under Silverman.
The Planning Group adds an Assistant Director for Capital Planning and Administration.
1987-1988
Sally Zeckhauser appointed Vice President for Administration. (She had served as president and chief executive officer of Harvard Real Estate, Inc.)
1988-1989
Thomas E. Vautin is appointed both director of the new Facilities Management (which is comprised of Facilities Maintenance and Operations) and President of Cogeneration Management Company, Inc. (the firm that oversees operation of MATEP)
1988-1989
Kathy Spiegelman succeeds Silverman as Director of Harvard University Planning Group. (Spiegelman had served as Associate Director of Urban Planning and Community Affairs.)
1989-1990
Planning Group now includes an Associate Director for Finance and Information Management.
1994-1995
Planning Group now includes an Associate Director for Project Management and Design Services.
1994-1995
University Operations Services succeeds Facilities Management.
Vautin is appointed Associate Vice President for Facilities and Environmental Services.
1995-1996
Harvard Planning Group and Harvard Real Estate, Inc. (HRE) merge to form Harvard Planning and Real Estate (HPRE). Units include Project Management, Project Approvals, University and Commercial Real Estate, Residential Real Estate, Physical Planning, Property Information, Management Information Systems, Financial Services, and Administration.
The Planning Group's Project Management and Design Services and HRE's Construction Management are consolidated to form HPRE's Project Management Unit. The Project Management Unit oversees both profit (real estate) and non-profit (university) construction projects.
Spiegelman is appointed Associate Vice President for Planning and Real Estate.
1998
United States de-regulates energy industry; Harvard sells MATEP.

Series and Subseries in the Collection

  1. General Construction Project Files, ca. 1953-1986. 142.5 cubic feet in 142 record cartons and 1 document box.
  2. MATEP Construction Records, 1971-1985. 25 cubic feet in 25 record cartons.
  3. ___Minutes
  4. ___Monthly Progress Reports
  5. ___Feasibility Studies
  6. ___Design and Site Development Records
  7. ___Manuals of Procedure
  8. ___Records related to Authorization and Approval of MATEP
  9. ___Environmental Health Records
  10. ___Asbestos Control Records
  11. ___Mission Park Housing Project Files
  12. ___Contracts
  13. ___Project Specifications
  14. ___Design and Construction Drawings
  15. ___Construction Progress Photographs
Arrangement The records are organized into two series. Only the MATEP records are sub-arranged.

Custodial Information

Building project files were removed from the Construction Management Department ca. 1986 and stored at the Harvard Depository, except for ca. 100 photographs which came to the Harvard University Archives in 1984. In 2000, all the project files came to the Harvard University Archives in one accession. Future accruals of construction management records are expected from the Harvard Planning and Real Estate Project Management Unit.

In 1999 Harvard University transferred vital records associated with the operation of MATEP to the total energy plant's new owner, Advanced Energy Systems Inc., a subsidiary of Commonwealth Energy System.

Acquisition Information

  1. Accession number 10222 Harvard University. Construction Management Department 1984 September 18
  2. Accession number 14146 Harvard University. Construction Management Department 2000 April 27

Allied Material in the Harvard University Archives

  1. Dept. of Buildings and Grounds (UAV 246.xxx) and (UAV 247.xxx)
  2. Mission Park CorporationUAI 20.976.55
  3. Records relating to the Medical Area Total Energy PlantUAI 5.201.22
  4. Vice President for Administration (UAI 5.194.xx)
  5. Vice President for Government and Community Affairs UAI 5.200.30.5
See also publications by and about the design and construction of Harvard University buildings that are cataloged in Harvard's on-line integrated library system.

General note

This document last updated 2004 November 16.
General note Construction Management Records are stored off-site. Researchers are advised to contact Reference Staff for more information concerning retrieval of material.

Processing Information

Processed under the direction of Andrea Goldstein by Richard Currier, Michael Smith, Charles McCoy, Sam Mallery, Keith Anderson, and Rachel D'Agostino, December 1999-March 2000.

Over 700 cubic feet of construction management records were appraised and weeded by Harvard University Archives staff. After destroying duplicate or non-permanent records in accordance with the Harvard University General Records Schedule, the total number of boxes was reduced to 168. Staff refoldered only where necessary, took notes, created project or folder lists as needed, and created this finding aid. Document-by-document appraisal and weeding was required because most records were in no discernible order within the boxes and some records were not in folders. Harvard University Archives did not attempt to impose a physical arrangement on the records.
Link to catalog

Creator

Title
Harvard University. Construction Management Records : an inventory
Author
Harvard University Archives
EAD ID
hua01000

Repository Details

Part of the Harvard University Archives Repository

Holding nearly four centuries of materials, the Harvard University Archives is the principal repository for the institutional records of Harvard University and the personal archives of Harvard faculty, as well as collections related to students, alumni, Harvard-affiliates and other associated topics. The collections document the intellectual, cultural, administrative and social life of Harvard and the influence of the University as it emerged across the globe.

Contact:
Pusey Library
Harvard Yard
Cambridge MA 02138 USA
(617) 495-2461